Administrative Assistant - Contract Position - Calgary

Calgary, Alberta
Calgary, AB
Depends on Experience 

PTW Energy Services Inc. is a leading industry solutions provider delivering construction, fabrication, and maintenance services. Our network extends across Canada, the United States, Middle East and Asia Pacific. We have 3,500 talented people proud of the safe and reliable work we perform for our customers every day. We create and deliver innovative industrial solutions to customers in the agricultural, mining, oil and gas, petrochemical, pulp and paper, nuclear and renewable energy industries.

PTW is hiring an Adminstrative Assistant to join our team in Calgary, Alberta. This position will be a contract position to cover a maternity leave. 


  • Responds to internal and external inquiries in a professional manner.
  • Assists with accruals, job costing, stock transfers and purchase order (PO) activities.
  • Performs data entry into industry specific software.
  • May conduct payroll entry and time management for the assigned branch.
  • Prepares expense reports using MS Office Excel.
  • Assists with other administrative tasks as required.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Purchasing, procure material requisitions and correspond with vendors.
  • Assists accounts payable with queries.
  • Tracks backorders.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Handles sensitive information in a confidential manner. 


  • Proven Aministration or Assistant experience, with references.
  • At least 7 years of experience in the field or in a related area.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.

Why PTW?

Competitive Wages and benefits plans | RRSP matching program available | Quality work | Safety and quality are built into everything we do | Safety Training and PPE provided | Consistent work | Opportunity for advancement | Learning and development | Opportunities to travel, stay local or relocate | Team atmosphere | People-focused company


PTW is a leader in electrical, instrumentation and rigid structures. We have 3,500 talented people proud of the safe and reliable work we perform for our customers every day. PTW is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings must be authorized to work in Canada.